Date: 19-08-2026____

Bidder Introduction

M/s ______________________________________________________________________

NTN/GST:                                                                                                                                   

CNIC:                                                                                                                                          _

Name of Focal Person:                                                                                                            

Contact Numbers; (at least 3 numbers)                                                                                   

Email Address: ____________________________________________________________

Bank Account with Title A/C:                                                                                                          

Address:                                                                                                         

Submission Deadline: -24-08-2026--------------, Before 05:00 PM

REQUEST FOR PROPOSAL

Human Appeal is an incorporated UK charity and a global humanitarian & organization. We save lives, alleviate poverty, transform and empower local communities championing humanity, impartiality, neutrality, and independence. Our vision is the global agent of change for a justice, caring, and sustainable world”.

Specification/BOQ/Description/Price:

Financial Proposal Template

Note: Participant-days = 83 participants × 3 days = 249 participant-days.

Terms of Reference (ToR)

Provision of Green Skills Training for Community Solar Technicians on Operation, Maintenance and First-Line Repair of Solar-Powered Water Supply Schemes in Tharparkar, Sindh

1. Background

Human Appeal has established and supported solar-powered water supply schemes in 83 villages across District Tharparkar. These schemes provide communities with reliable access to safe drinking water through solar photovoltaic (PV) systems powering boreholes, pumps, motors, controllers, and water distribution infrastructure.

To enhance the sustainability and long-term functionality of these schemes, Human Appeal intends to build local technical capacity by training one community representative from each village as a Community Solar Technician. The trained participants will serve as the first point of contact within their respective villages for routine operation, preventive maintenance, fault identification, troubleshooting, and minor repairs of solar-powered water systems.

Human Appeal will coordinate and monitor the activity. The selected Consultant/Firm will be responsible for the complete planning, organization, delivery, logistics, participant support, training materials, toolkits, assessments, certification, and reporting.

2. Objective of the Assignment

To build a cadre of 83 Community Solar Technicians capable of:

• Operating village solar-powered water supply systems.
• Conducting preventive maintenance.
• Diagnosing common faults.
• Undertaking first-line repairs.
• Maintaining service logs and maintenance records.
• Coordinating with Human Appeal for major technical faults.
• Contributing to the sustainability of water supply schemes.

3. Assignment Location

Primary Training Location: Mithi, District Tharparkar, Sindh

The consultant may propose an alternative venue within Tharparkar; however, the venue must be centrally accessible for participants from all targeted villages.

4. Training Participants

5. Training Delivery Model

Number of Batches

Duration

• 03 Days per Batch
• Total Training Days: 09

Training Methodology

The training shall be:

• 40% classroom based
• 60% practical and field-based
• Conducted in Sindhi and/or Dhatki
• Focused on hands-on exercises and problem solving

6. Scope of Services

The Consultant/Firm shall undertake the following:

A. Training Design and Development

Develop:

• Detailed training curriculum
• Session plans
• Trainer guides
• Training presentations
• Training manual in Sindhi
• Pre and post assessment tools
• Practical assessment checklists
• Attendance and evaluation forms 

B. Training Delivery

The training shall cover, at minimum:

Module 1: Introduction to Solar Water Supply Systems

• Overview of village water schemes
• Components of a solar-powered water supply system
• Basic operational principles

Module 2: Solar Photovoltaic Systems

• Solar energy fundamentals
• Solar panel functioning
• Panel cleaning
• Panel inspection
• Performance monitoring

Module 3: Pumps and Motors

• DC submersible pumps
• Pump operation
• Pump maintenance
• Common faults

Module 4: Controllers and VFDs

• Controller functions
• Protection devices
• VFD operation
• Alarm codes
• Troubleshooting

Module 5: Electrical Systems

• Wiring systems
• Cable inspection
• Electrical connections
• Voltage testing
• Earthing

Module 6: Preventive Maintenance

• Daily inspection
• Weekly maintenance
• Monthly maintenance
• Record keeping

Module 7: Troubleshooting and Minor Repairs

• Low water output
• Pump not working
• Electrical faults
• Panel faults
• Wiring issues
• Controller failures

Module 8: Occupational Health and Safety

• Electrical safety
• Safe use of tools
• PPE use
• Safe maintenance procedures

Module 9: Practical Field Exercises

• Site inspections
• Maintenance demonstrations
• Troubleshooting exercises
• Practical repairs 

7. Toolkit Requirements

The Consultant shall provide one toolkit to each participant.

Toolkit Contents

The consultant shall clearly specify the brand, quality and estimated replacement value of the proposed toolkit.

8. Participant Support Requirements

The Consultant/Firm shall provide:

Travel Allowance

Travel support for all participants from their respective villages to the training venue.

Meals and Refreshments

Each participant shall receive:

Morning Refreshment

• Tea
• Biscuits
• Drinking Water

Lunch

• One complete meal
• Mineral water

Afternoon Refreshment

• Tea
• Light snack
• Drinking Water

9. Training Materials

The Consultant shall provide:

Sindhi Training Manual

The manual shall include:

• Solar system basics
• System components
• Maintenance procedures
• Troubleshooting guide
• Safety procedures
• Inspection checklist
• Maintenance log sheets

Stationery Package

For each participant:

• Writing pad
• One pen
• Printed handouts

10. Deliverables

Prior to Training

• Inception Report with training plan
• Curriculum
• Training Materials
• Manual Sample

During Training

• Attendance Sheets
• Daily Progress Reports
• Training Photographs
• Pre/Post Tests

After Training

• Practical Assessment Results
• Participant Database
• Final Training Report
• Certification List
• Recommendations for future support

11. Expected Outputs

12. Proposal Submission Requirements

A. Technical Proposal

The technical proposal shall include:

1. Understanding of Assignment
2. Proposed Methodology
3. Training Approach
4. Curriculum Outline
5. Practical Training Methodology
6. Work Plan and Schedule
7. Participant Management Plan
8. Toolkit Specifications
9. Trainer Profiles and CVs
10. Relevant Experience
11. Quality Assurance Plan
12. Risk Management Plan

B. Financial Proposal

The Consultant/Firm shall submit a separate financial proposal using the following format.

Financial Proposal Template

Note: Participant-days = 83 participants × 3 days = 249 participant-days.

13. Budget Ceiling

Financial proposals exceeding PKR 1,037,500 may not be considered.

14. Evaluation Criteria

The contract will be awarded to the consultant/firm achieving the highest combined technical and financial score.

Terms& Conditions

• No advance payment will be made to the selected vendor.
• Quoted prices for the items shall be inclusive of all kinds of Government taxes as per National Law.
• Payment shall be made as per the agreed terms and conditions contained in the agreement/work order.
• After the evaluation of financial/technical bids, selected vendors shall be requested to submit samples.
• Human Appeal Pakistan reserves the right to reject any or all quotations without assigning any reason thereof.
• Transportation/Delivery to the project site/distribution points will be the responsibility of the vendor at his own cost. Quoted rates shall remain valid for at least 60 days from the date of opening.

Vendor should send the quotation by hand/electronically via email at [email protected]  and [email protected] by _24-08-2026 before 5:00 pm

  Name .....................                  Position -……...................      

Supplier Conflict of Interest Declaration Form

Supplier / Vendor Name: ___________________________________________________________________

Supplier / Vendor Address: _________________________________________________________________

RFQ/RFP/Tender Applied for: _______________________________________________________________

As per Human Appeal’s policies and procedures; any suppliers/vendors shall not try to gain an unfair competitive advantage or influence the ability of Human Appeal’s employees to make impartial and objective decisions. All suppliers/vendors interested in conducting business with Human Appeal (HA) must complete and return this Supplier Conflict of Interest Disclosure Form to be eligible for contract awarding.

If a supplier/vendor and its owner, director, shareholder, or senior management member have any relationship with a Human Appeal’s officer/employee/Manager/director or is an immediate family member of a Human Appeal’s officer/employee/Manager/director, the supplier/vendor shall disclose the information required below.

If you have answered ‘Yes’ to any of the above questions, please list down the name of the Person / company and state the relationship of the person/company.

I certify that the information provided is true and correct by my signature below:

Review of Declaration:

This document will be reviewed by Human Appeal’s CMT (Country Management Team) for further decision if any conflict of interest arises. Operation Team shall inform suppliers if they are qualified to participate in the RFQ/RFP/Tender.

PSEA and Safeguarding for Vendors and Suppliers

Human Appeal maintains a zero‑tolerance policy toward Sexual Exploitation and Abuse (SEA) involving staff, beneficiaries, vendors, suppliers, or any other stakeholders. Protection from Sexual Exploitation and Abuse (PSEA) is a shared responsibility across all parties engaged with Human Appeal.

All vendors, suppliers, contractors, and their representatives are required to fully comply with Human Appeal’s Code of Conduct, which includes strict adherence to PSEA standards. These obligations apply at all times, including during business operations and outside working hours when acting in a capacity associated with Human Appeal.

As part of the due‑diligence and contracting process, all vendors and suppliers must disclose any prior incidents related to:

• Sexual exploitation, abuse, or harassment
• Other forms of misconduct
• Termination of contracts or employment due to misconduct
• Criminal convictions
• Any record of concerns reported to authorities regarding contact with children

Vendors and suppliers must also provide consent for Human Appeal to verify and request relevant information from previous employers, partners, or authorities as part of the compliance and risk‑management process.

Failure to disclose such information or any breach of PSEA obligations may result in immediate termination of the contract and further legal or administrative action as appropriate.