About:

Pak Women invites technical and financial proposals from qualified audit firms to conduct an independent Pak Women Annual audit and provide an audit report/financials in accordance with the agreements signed with respective donors. The audit will cover the financial period from July 1, 2024, to June 30, 2025.

The Portfolio of Pak Women for the financial year from July 1, 2024, to June 30, 2025, is approximately PKR 50 million.

Interested audit firms/companies are invited to submit their proposals to the Manager Operations and HR at the following address:

Pak Women
House No. 12, Main Service Road East 787,
Sector G-13/4, Islamabad

Proposals must be submitted via courier service and should reach the above address on or before August 27, 2025. The sealed envelope must be clearly marked as: 'Proposal for Annual Audit 2024–2025.

Terms of References (TORs)

1. Responsibilities of the Pak Women: 

Pak Women shall responsible to provide the Auditor full and free access to all project documentation, all legal documents, correspondence, bank statements and any other information associated with the project during the auditing period to perform this assignment engagement effectively and properly; in particular the following information shall be provided to the auditors:

• Project Contract/Agreement with approved Budget;

• Addendum of  Project Contract/Agreement (if any); 

•  Revised Budgets (if any);

• Project Full Proposal;

• Project Program Progress Reports;

• Project Financial or Expenditure Reports;

• All project-related Financial vouchers;

• Pak Women All Manuals;

• Bank Reconciliations along with statements;

• All project-related contracts (staff and consultant contracts, rent contracts etc.);

• Guidelines for Procurement and all project-related procurement documents including procurement award notices etc.;

• Pak Women organizational chart and staff details;

• All further project-related documents necessary for the auditor.

2. Responsibilities of the Auditor:

The audit shall be conducted at the project location, in particular at the place where the project bookkeeping is done. The auditor’s assignment includes the following tasks:

• To examine whether all project funds have been used in accordance with the conditions stipulated in the project contract/agreement or with due attention to principles of economy and efficiency, and only for purposes for which financing was granted.

• To examine whether internal administrative and financial control measures are adequate and compliant with local laws and donor’s requirements as stipulated in the documents.

• To examine whether the project accounts have been prepared in accordance with consistently applied International Accounting Standards and whether they give a true and fair view of the financial situation of the project and its resources and expenditures.

• To examine the bank account for the project on which the project funds are administered.

• To examine whether the project bookkeeping accounts with all vouchers, supporting documents, records and accounts have been properly kept and correctly filed.

• To examine whether expenditures are correctly booked in conformity with the corresponding budget lines and all vouchers are clearly tagged with the project name or code.

• To examine whether the expenditures documented by vouchers are identical to the annual expenditures reported in the Project Financial or Expenditure Report.

• To examine whether goods and services financed by the project have been procured in accordance with the relevant procurement guidelines as stipulated in the documents.

• To examine whether contracts of project staff financed by the project are in accordance with national laws, taxation and timesheets are recorded correctly.

• To examine whether the inventory list is complete and correctly filled.

• To carry out a physical inspection of the project location, equipment procured, and activities as agreed during the preparatory meeting.

3. Audit report:

The Audit Report shall provide:

• An independent opinion on Project Financial or Expenditure Statements.

• Notes accompanying the project financial or expenditure statements.

• A separate management letter addressing the adequacy of the accounting and internal control systems of the Pak Women for the Project.

• Audit Certificate from the auditor for the project funds.