Invitation to Bid (ITB) - NPO/ILMpact/2025/RFP-LS/001

Participatory Rural Development Society (PRDS) A non-profit, non-governmental local organization (referred as The Organization) based in KPK invites sealed bids (financial proposal/quotation+ technical documents) from registered, reputable and eligible vendors, firms or suppliers (described below) for the supply of Learning Material as mentioned in different packages below.

Please submit one set of required technical documents along with separate quotations, clearly specifying the package number and the corresponding reference number on each submission.

Instructions for Submission of Proposal

Bidding Method: Two-Stage, Two-Envelope Procedure

Stage 1 – Technical Proposals

• Each bidder shall submit two sealed envelopes:
  • Envelope A: Technical Proposal (Envelope should have the wording “ Chairman Procurement Committee, ILMPact Project Technical Proposal for procurement of Learning supplies & Kits)
  • · Samples must be submitted together with the bid.”
  • Samples are labelled with:
  • Bidder name
  • Package number
  • Item name

• Envelope B: Financial Proposal As per Annex B of this document (sealed, clearly marked “Not to be opened with the Technical Proposal”).
• Only technical proposals and samples will be opened in the first instance for evaluation.
• Financial proposals will remain sealed and securely kept by PRDS.
• The procurement committee may hold clarifications or request modifications to technical proposals without reference to prices.
• Bidders failing to meet the mandatory and technical criteria will be rejected and their financial envelopes returned unopened.

Stage 2 – Financial Proposals

• Only bidders declared technically qualified in Stage 1 will be invited to Stage 2.
• Financial proposals will then be opened publicly at a notified date and time.
• Evaluation will be based on the combined technical and financial scores, in line with criteria set out in the ITB (e.g., 70 marks minimum for technical qualification).