The Admin Assistant will provide administrative and operational support to the project team, ensuring smooth day-to-day functioning of the office and project activities. The role includes managing correspondence, organizing documentation, supporting logistics, and assisting in coordination among project staff, stakeholders, and partners.

Key Responsibilities

• Manage incoming and outgoing correspondence, emails, and phone calls, ensuring timely responses.
• Maintain organized project files, records, and databases.
• Assist in preparing reports, presentations, and official documentation.
• Ensure office supplies, stationery, and other resources are adequately stocked and maintained.
• Support travel arrangements, meeting schedules, and logistical coordination for staff and project activities.
• Assist in the organization of training sessions, workshops, and community events, including venue setup, participant coordination, and documentation.
• Support the preparation of outreach and promotional materials as needed.
• Maintain accurate records of project activities, meetings, and event attendance.
• Facilitate internal communication among team members and departments.
• Support coordination with external stakeholders, partners, and service providers.
• Assist in follow-up on pending tasks, approvals, and submissions to ensure project timelines are met.
• Maintain accurate and up-to-date records of administrative and operational activities.
• Assist in compiling data for reports, monitoring, and evaluation purposes.
• Ensure documentation complies with donor, organizational, and project guidelines.

Performance Indicators

• Timeliness and accuracy of administrative and logistical support.
• Organization and maintenance of project files, records, and reports.
• Effectiveness in supporting project events, meetings, and training sessions.
• Positive feedback from project team and supervisors.
• Ability to manage multiple tasks efficiently and meet deadlines.

Qualifications

• Bachelor’s degree in business administration, Management, Social Sciences, or a related field.
• Diploma or short courses in office management or administration is an added advantage.

Experience

• Minimum 1–3 years of experience in administration, office management, or support roles, preferably in NGOs or donor-funded projects.
• Experience handling office logistics, documentation, and coordination of events is preferred.

Required Skills & Competencies

• Excellent organizational and time-management skills.
• Strong interpersonal and communication skills in English, Urdu and Pashtu.
• Proficient in MS Office (Word, Excel, PowerPoint) and basic office software.
• Attention to detail and accuracy in documentation and reporting.
• Ability to multitask, prioritize, and work under supervision.
• Professionalism, confidentiality, and integrity in handling office and project matters.
• Team player with a proactive attitude and problem-solving capability.

Note:

We maintain a zero-tolerance policy towards Sexual Exploitation and Abuse. All selected candidates will undergo comprehensive background checks and stringent controls. As an equal opportunity employer, we encourage female candidates to apply. This role needs to be filled as soon as possible, and applications will be reviewed on a rolling basis, and only short-listed candidates will be contacted