Disclaimer: Due to urgency this position may be filled before due date if suitable candidates are found.

Contract till 31-August-2025

Contract Type: Temporary (No Staff Benefits)

Position Summary: The Program Support Associate will provide essential operational support to ensure the effective and timely implementation of program activities in Thatta. The position is primarily focused on finance, logistics, fleet management, and administrative support. The role is critical to supporting field teams with smooth supply chain operations and compliance with ACF procedures.

Relevant Experience: Bachelor’s degree in Logistics, Business Administration, or a related field. 2 to 3 years of experience in logistics, distribution, or administrative roles. Preference will be given to candidates with experience in international NGOs (INGOs) or humanitarian organizations. Strong working knowledge of Microsoft Office (Excel, Word, Outlook). Good understanding of supply chain, inventory control, and administrative systems. Strong communication, coordination, and reporting skills. Fluency in Sindhi and Urdu; basic English preferred. Willingness to travel within Thatta.

Job Description:

Mission: 1. Finance

Support in petty cash payments & advance closing

Processing all office related payments & coordinating with CO for treasury management

Budget follow up & over / under spent monitoring

Support in updating PM tool & follow up on payments / program deliverables

Mission 2: Logistics Coordination

Fleet management (Monitor fuel consumption, vehicle logbooks, and maintenance schedules)

Goods reception & delivery to warehouse

Collaborate with program teams to organize and execute distribution activities in the field.

Maintain up-to-date inventory and ensure proper documentation including GRNs and stock reports
Assist in generating stock movement reports, fleet usage summaries, and other relevant reports as required.

Mission 3: Fleet Management

Manage daily operations of vehicles, including scheduling, movement tracking, and coordination with drivers.

Monitor fuel consumption, vehicle logbooks, and maintenance schedules.
Ensure vehicles are properly equipped with first aid kits, tools, and necessary documents.
Maintain accurate records of vehicle usage and report any issues to the supervisor promptly

Mission 4. Reporting & Documentation

Maintain proper filing of payments, log books and distribution records both digitally and physically.
Support audit preparedness by ensuring traceable and organized documentation.
Assist in generating stock movement reports, fleet usage summaries, and other relevant reports as required.

Mission 5: Administrative Support

Provide general office support including handling stationery, utility coordination, and basic office maintenance.
Support onboarding of new staff by organizing required documentation and workspace setup.
Maintain and update personnel files, leave tracking, and attendance records for field staff.
Ensure compliance with internal administrative procedures and maintain confidentiality of sensitive information.

Action against Hunger is committed to the prevention of risks related to abuse, sexual exploitation and the promotion of gender equality and its diversity. Action Against Hunger is an employer that does not tolerate Sexual Exploitation and Abuse. All potential candidates will be subjected to rigorous background checks and controls. The Pakistan Mission encourages the application of the women / men / transgender/ disabled workers. Action Against Hunger's recruitment process is free of charge, no compensation of any form shall be requested from a candidate. It reflects the major policies and its charter through its professionalism and impartiality. If you observe behavior in opposition to these values during this process, please report it to the appropriate teams. All persons hired by Action Against Hunger will also be checked for compliance with the "anti-terrorist" lists, while respecting the rights of employees and the confidentiality of personal data.